Last updated: 16 October 2026

1. INTRODUCTION

This privacy notice explains how we collect and process your personal data through your use of our website, www.everbookedstudio.com.

By providing us with your data, you confirm that you are over 13 years of age.

EverBooked Studio is the data controller and is responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).

2. WHAT DATA WE COLLECT ABOUT YOU, FOR WHAT PURPOSE, AND ON WHAT GROUNDS WE PROCESS IT

Personal data means any information capable of identifying an individual. It does not include anonymised data.

We may process the following categories of personal data about you:

Communication Data includes any communication you send to us, whether through the contact form on our website, email, text, social media messaging, social media posting or any other means. We process this data to communicate with you, to keep records, and to establish, pursue or defend legal claims. Our lawful ground for this processing is our legitimate interests, which in this case are to reply to communications sent to us, to keep records, and to establish, pursue or defend legal claims.

Customer Data includes data relating to any purchases of goods and/or services, such as your name, title, billing address, delivery address, email address, phone number, contact details, purchase details and payment details. We process this data to supply the goods and/or services you have purchased and to keep records of those transactions. Our lawful ground for this processing is the performance of a contract between you and us and/or taking steps at your request to enter into such a contract.

User Data includes data about how you use our website and any online services, together with any data you post for publication on our website or through other online services. We process this data to operate our website and ensure relevant content is provided to you, to keep our website secure, to maintain backups of our website and/or databases, and to enable the publication and administration of our website, other online services and business. Our lawful ground for this processing is our legitimate interests, which in this case are to enable us to properly administer our website and our business.

Technical Data includes data about your use of our website and online services, such as your IP address, login data, browser details, length of visits to pages on our website, page views and navigation paths, the number of times you use our website, time zone settings, and other technology on the devices you use to access our website. This data comes from our analytics tracking system. We process it to analyse your use of our website and other online services, to administer and protect our business and website, to deliver relevant website content and advertisements to you, and to understand the effectiveness of our advertising. Our lawful ground for this processing is our legitimate interests, which in this case are to enable us to properly administer our website and our business, to grow our business, and to decide our marketing strategy.

Marketing Data includes data about your preferences in receiving marketing from us and our third parties, and your communication preferences. We process this data to enable you to take part in our promotions, such as competitions, prize draws and free giveaways, to deliver relevant website content and advertisements to you, and to measure or understand the effectiveness of this advertising. Our lawful ground for this processing is our legitimate interests, which in this case are to study how customers use our products and services, to develop them, to grow our business, and to decide our marketing strategy.

We may use Customer Data, User Data, Technical Data and Marketing Data to deliver relevant website content and advertisements to you (including Facebook adverts and other display advertisements), and to measure or understand the effectiveness of the advertising we serve you. Our lawful ground for this processing is our legitimate interests, namely to grow our business. We may also use this data to send you other marketing communications. Our lawful ground for this processing is either your consent or our legitimate interests (namely to grow our business).

3. HOW WE COLLECT YOUR PERSONAL DATA

We may collect data about you when you provide it to us directly, for example by filling in forms on our website or sending us emails. We may also collect certain data automatically as you use our website, using cookies and similar technologies. Please see our Cookie Policy for more details.

We may receive data from third parties, including analytics providers (such as Google), advertising networks (such as Meta/Facebook), search information providers (such as Google), and providers of technical, payment and delivery services. Some of these third parties are based outside the UK.

We may also receive data from publicly available sources in the UK, such as Companies House and the Electoral Register.

4. MARKETING COMMUNICATIONS

Our lawful ground for processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).

Under the Privacy and Electronic Communications Regulations, we may send you marketing communications if (i) you made a purchase or asked for information from us about our goods or services, or (ii) you agreed to receive marketing communications, and in either case you have not since opted out of receiving them. Under these regulations, if you are a limited company, we may send you marketing emails without your consent. However, you can still opt out of receiving marketing emails from us at any time.

Before we share your personal data with any third party for their own marketing purposes, we will get your express consent.

You can ask us or third parties to stop sending you marketing messages at any time by emailing us at support@everbookedstudio.com, or by using the unsubscribe link in any marketing email.

If you opt out of receiving marketing communications, this opt-out does not apply to personal data provided as a result of other transactions, such as purchases.

5. DISCLOSURES OF YOUR PERSONAL DATA

We may have to share your personal data with the parties set out below:

Service providers who provide IT and system administration services
Professional advisers, including lawyers, bankers, auditors and insurers
Government bodies that require us to report processing activities
Third parties to whom we sell, transfer or merge parts of our business or our assets

We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow these third parties to process your personal data for specified purposes and in accordance with our instructions.

6. INTERNATIONAL TRANSFERS

We are subject to the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, which protect your personal data. Some of the service providers we use are based outside the UK. Whenever we transfer your personal data outside the UK, we ensure a similar degree of protection is given to it by making sure at least one of the following safeguards is in place:

We transfer your personal data to countries that the UK Government has approved as providing an adequate level of protection for personal data.
Where we use US-based providers certified under the UK Extension to the EU-US Data Privacy Framework, we may transfer data to them on that basis.
Where we use other service providers based outside the UK, we use contracts approved for use in the UK, such as the International Data Transfer Agreement or the International Data Transfer Addendum to the EU Standard Contractual Clauses.

If none of the above safeguards is available, we may ask for your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.

7. DATA SECURITY

We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed or accessed without authorisation. We only allow access to your personal data to those employees and partners who have a business need to know it. They will only process your personal data on our instructions, and they must keep it confidential.

We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to.

8. DATA RETENTION

We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal, accounting or reporting requirements.

When deciding how long to keep data, we consider its amount, nature and sensitivity, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process it and whether those purposes can be achieved by other means, and any legal requirements.

For tax purposes, the law requires us to keep basic information about our customers (including contact, identity, financial and transaction data) for six years after they stop being customers.

In some circumstances, we may anonymise your personal data for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

9. YOUR LEGAL RIGHTS

Under data protection law, you have rights in relation to your personal data, including the right to request access, correction, erasure, restriction or transfer of your personal data, to object to processing, to data portability, and (where the lawful ground for processing is consent) to withdraw consent.

You can find out more about these rights on the Information Commissioner’s Office website: www.ico.org.uk.

If you wish to exercise any of these rights, please email us at support@everbookedstudio.com.

You will not have to pay a fee to access your personal data (or to exercise any of your other rights). However, we may charge a reasonable fee, or refuse to comply with your request, if your request is clearly unfounded, repetitive or excessive.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to anyone who has no right to receive it. We may also contact you to ask for further information about your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will let you know.

If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would be grateful if you would contact us first so that we can try to resolve your complaint.

10. THIRD-PARTY LINKS

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

11. COOKIES

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may not be accessible or may not function properly. For more information about the cookies we use, please see our Cookie Policy.